3.2.6 Arranging a Meeting
（面会の調整）
I had an experience of asking someone’s schedule in broken English. I could complete my mission, but I’m wondering if there are smarter expressions…
I know what you mean. Why don’t you use these expressions?
Oh, they don’t seem difficult. I will try to use them next time when I arrange a meeting. Anyway, when I arrange a meeting with someone, I also need to suggest the time. Are there any good phrases?
Of course!
I find the fourth sentence slightly different from others in terms of tone. It indirectly entitles a person you email or call to decide on a specific time for a meeting.
Exactly. Showing your flexibility may work sometimes.
Another task for arranging meeting is to set the place where to meet.
Just like arranging when to meet, you can ask or suggest a place, too.
3.2.7 Attachment
（添付）
Can I ask you a question?
Sure. What is it?
Sometimes we attach a document for reference. How do I say that in English?
Good call, May! Here are phrases you could use:
Thank you, Lisa. I badly needed these expressions, but I didn’t want to ask anyone about them.
Oh, don’t hesitate to ask me even a small question! Not only you, but other researcher might also need such information.
3.2.8 Abbreviations
（略語）
Lisa, I often see some unknown words in capital letters in email. What are they?
Oh, they must be abbreviations. They are really easy and very convenient words.
When I text my friends, I use these abbreviations all the time.
May, please be careful about the use of those abbreviations. I recommend you avoid most abbreviations you use with your friends in casual SMS messages in formal correspondence.
I agree. Thank you for reminding me!
3.2.9 Expressing Your Gratitude
（感謝を伝える）
After asking for a meeting, how do you end the message?
It is crucial to thank the recipient.
Yes, you’re right. I’d like to tell you some useful expressions.
You can use most of those expressions not only when you write email messages but also when you talk on the phone. Now, I believe you can go ahead with your research with confidence and make it successful.
Hopefully. Are there any further suggestions?
Not so many. But don’t forget to express your gratitude after you complete your research as well by sending an email message or mailing a letter.
Sure!